The 62 Best Productivity Tools For Small Business [2021]

The 62 Best Productivity Tools For Small Business [2021]

Productivity is essential to running your business.

After interviewing thousands of founders, we put together a list of the most popular productivity tools.

Here they are:

1. ClickUp

One app to replace them all. It's the future of work. More than just task management - ClickUp offers docs, reminders, goals, calendars, and even an inbox.

Free Forever Plan

  • 100MB Storage
  • Unlimited Tasks
  • Unlimited Members
  • Two-Factor Authentication

$5 Member/Month Plan

  • Unlimited List, Board, and Calendar views
  • Unlimited Integrations
  • Unlimited Dashboards
  • Guests and Permissions
  • Goals, Portfolios, and Custom Fields

  • Pricing: Freemium

  • Twitter: @clickup

  • Website:

Businesses using ClickUp:

23 successful businesses are using ClickUp ➜


Get ClickUp ➜

2. Google Suite

A brand of cloud computing, productivity and collaboration tools, software and products developed by Google.

Businesses using Google Suite:

545 successful businesses are using Google Suite ➜


Get Google Suite ➜

3. Slack

A cloud-based set of proprietary team collaboration tools and services.

Businesses using Slack:

512 successful businesses are using Slack ➜


Get Slack ➜

4. Dropbox

A modern workspace designed to reduce busywork-so you can focus on the things that matter.

Businesses using Dropbox:

380 successful businesses are using Dropbox ➜


Get Dropbox ➜

5. Trello

Project management web application.

Businesses using Trello:

260 successful businesses are using Trello ➜


Get Trello ➜

6. Asana

Asana is a web and mobile application designed to help teams track their work.

Businesses using Asana:

170 successful businesses are using Asana ➜

Get Asana ➜

7. Calendly

Simple, beautiful scheduling you & your invitees will love.

Businesses using Calendly:

128 successful businesses are using Calendly ➜

Get Calendly ➜

8. Microsoft Office 365

Collaborate for free with online versions of Microsoft Word, PowerPoint, Excel, and OneNote.

Businesses using Microsoft Office 365:

125 successful businesses are using Microsoft Office 365 ➜


Get Microsoft Office 365 ➜

9. Notion

The all-in-one workspace - for notes, tasks, wikis, and databases.

Businesses using Notion:

98 successful businesses are using Notion ➜


Get Notion ➜

10. Evernote

Note taking, organizing, tasks lists, and archiving.

Businesses using Evernote:

78 successful businesses are using Evernote ➜

Get Evernote ➜

11. Buffer

Social media management platform trusted by brands, businesses, and individuals to help drive social media results.

Businesses using Buffer:

71 successful businesses are using Buffer ➜

Get Buffer ➜

12. Airtable

Works like a spreadsheet but gives you the power of a database to organize anything.

Businesses using Airtable:

61 successful businesses are using Airtable ➜


Get Airtable ➜

13. Basecamp

Tool to keep teams on the same page.

Businesses using Basecamp:

52 successful businesses are using Basecamp ➜

Get Basecamp ➜

14. Jira

Product management software.

Businesses using Jira:

45 successful businesses are using Jira ➜

Get Jira ➜


Create and manage your teams workflows and business processes all in one system.

Businesses using

35 successful businesses are using ➜


Get ➜


The easy, free way to get your apps and devices working together.

Businesses using IFTTT:

35 successful businesses are using IFTTT ➜



17. Apple Keynote

Presentation software

Businesses using Apple Keynote:

27 successful businesses are using Apple Keynote ➜

Get Apple Keynote ➜

18. Todoist

Keeps track of all your tasks, projects, and goals.

Businesses using Todoist:

22 successful businesses are using Todoist ➜


Get Todoist ➜

19. Toggl

Measure profitability, employee productivity and for accurate client billing.

Businesses using Toggl:

21 successful businesses are using Toggl ➜

Get Toggl ➜

20. Stickermule

The fastest and easiest way to buy custom printed products.

Businesses using Stickermule:

11 successful businesses are using Stickermule ➜


Get Stickermule ➜

21. Integromat

Powerful tool with unique features for automating manual processes.

Businesses using Integromat:

9 successful businesses are using Integromat ➜


Get Integromat ➜

22. WorkFlowy

A free tool for creating and managing lists and notes.

Businesses using WorkFlowy:

9 successful businesses are using WorkFlowy ➜


Get WorkFlowy ➜

23. Doodle

Schedule meetings with clients, colleagues, or friends.

Businesses using Doodle:

8 successful businesses are using Doodle ➜


Get Doodle ➜

24. LibreOffice

Free office suite, open source, and compatible with .doc, .docx, .xls, .xlsx, .ppt, .pptx files.

Businesses using LibreOffice:

8 successful businesses are using LibreOffice ➜


Get LibreOffice ➜

25. NetSuite

One unified business management suite, encompassing ERP/Financials, CRM and ecommerce.

Businesses using NetSuite:

7 successful businesses are using NetSuite ➜


Get NetSuite ➜

26. Clubhouse

The first project management platform for software development that brings everyone on every team together to build better products.

Businesses using Clubhouse:

7 successful businesses are using Clubhouse ➜


Get Clubhouse ➜

27. Teamwork

Project management, help desk software, spaces and chat.

Businesses using Teamwork:

7 successful businesses are using Teamwork ➜


Get Teamwork ➜

28. Google Sketchup

Is a 3D modeling computer program for a wide range of drawing applications such as architectural, interior design, landscape architecture, civil and mechanical engineering, film and video game design.

Businesses using Google Sketchup:

6 successful businesses are using Google Sketchup ➜


Get Google Sketchup ➜

29. Box

A cloud content management and file sharing service for businesses.

Businesses using Box:

5 successful businesses are using Box ➜

Get Box ➜

30. ScheduleOnce

Appointment scheduler software.

Businesses using ScheduleOnce:

5 successful businesses are using ScheduleOnce ➜


Get ScheduleOnce ➜

31. SparkMail

Email application for iOS, macOS, and Android devices by Readdle.

Businesses using SparkMail:

5 successful businesses are using SparkMail ➜


Get SparkMail ➜

32. CoSchedule

Create and manage a single publishing calendar that serves as the blueprint for your content, social, email, events, and more - all in one place.

Businesses using CoSchedule:

4 successful businesses are using CoSchedule ➜


Get CoSchedule ➜

33. MongoDB Cloud

A database that makes building always-on, elastically scalable apps dramatically faster and easier.

Businesses using MongoDB Cloud:

4 successful businesses are using MongoDB Cloud ➜


Get MongoDB Cloud ➜

34. Dynalist

Organize your ideas and tasks in simple lists.

Businesses using Dynalist:

3 successful businesses are using Dynalist ➜


Get Dynalist ➜

35. Hubdoc

Gets your key financial docs in one place, automatically.

Businesses using Hubdoc:

2 successful businesses are using Hubdoc ➜

Get Hubdoc ➜

36. Podio

Streamline and sync your team's projects and workflow.

Businesses using Podio:

2 successful businesses are using Podio ➜


Get Podio ➜

37. Remember the Milk

The smart to-do app for busy people.

Businesses using Remember the Milk:

2 successful businesses are using Remember the Milk ➜


Get Remember the Milk ➜

38. X-Mind

Mind mapping tool.

Businesses using X-Mind:

2 successful businesses are using X-Mind ➜


Get X-Mind ➜

39. Ryver

Organize conversations, assign tasks, and automate responses to everyday business events without ever needing to use multiple applications.

Businesses using Ryver:

2 successful businesses are using Ryver ➜


Get Ryver ➜

40. Quip

Collaborative productivity software suite for mobile and the web.

Businesses using Quip:

2 successful businesses are using Quip ➜


Get Quip ➜

41. Harvest

Simple time tracking, fast online invoicing, and powerful reporting software. Simplify employee timesheets and billing.

Businesses using Harvest:

2 successful businesses are using Harvest ➜


Get Harvest ➜

42. Clerky

Is the online legal service built to help startups avoid the typical problems caused by other online services or low-quality lawyers.

Businesses using Clerky:

2 successful businesses are using Clerky ➜


Get Clerky ➜

43. 15five

Elevates the performance and engagement of employees by continuously asking questions and starting the right conversations.

Businesses using 15five:

2 successful businesses are using 15five ➜


Get 15five ➜

44. Meistertask

A cloud-based Kanban-style collaborative task-management application.

Businesses using Meistertask:

2 successful businesses are using Meistertask ➜

Get Meistertask ➜

45. Yesware

A sales engagement platform designed for sales professionals and account managers.

  • Pro $15/month
  • Premium $35/month
  • Enterprise $80/month

  • Pricing: Freemium

  • Twitter: @yesware

  • Website:

Businesses using Yesware:

2 successful businesses are using Yesware ➜


Get Yesware ➜

46. Roam Research

A note-taking tool for networked thought. As easy to use as a document. As powerful as a graph database.

Businesses using Roam Research:

2 successful businesses are using Roam Research ➜

Get Roam Research ➜

47. Redbooth

A web-based workplace collaboration tool and communication platform.

Businesses using Redbooth:

2 successful businesses are using Redbooth ➜


Get Redbooth ➜

48. Bookafy

The highest rated online appointment scheduling software on Capterra.

Businesses using Bookafy:

2 successful businesses are using Bookafy ➜


Get Bookafy ➜

49. Teams

Share Knowledge. Build a community for your team members to share their work in a place where nothing gets lost. Encourage More Writing.

Businesses using Teams:

1 successful business is using Teams ➜

Get Teams ➜

50. Forest

An app to help curb phone addiction.

Businesses using Forest:

1 successful business is using Forest ➜

Get Forest ➜

51. Phabricator

Asuite of web-based software development collaboration tools, including the Differential code review tool, the Diffusion repository browser, the Herald change monitoring tool, the Maniphest bug tracker and the Phriction wiki.

Businesses using Phabricator:

1 successful business is using Phabricator ➜

Get Phabricator ➜

52. HeySpace

Helps your team to reduce meetings to minimum and keeps everybody up-to-date.

Businesses using HeySpace:

1 successful business is using HeySpace ➜


Get HeySpace ➜

53. Mindjet

Drive repeatable innovation, employee engagement, and team collaboration.

Businesses using Mindjet:

1 successful business is using Mindjet ➜


Get Mindjet ➜

54. Jive

Cloud-based phone system offers an all-inclusive business phone solution to help unify communications throughout your organization.

Businesses using Jive:

1 successful business is using Jive ➜

Get Jive ➜

55. InboxZero

Email management that involves carefully handling incoming emails on a periodic basis to make sure that no emails are left unattended after a certain point in time.

Businesses using InboxZero:

1 successful business is using InboxZero ➜


Get InboxZero ➜

56. Everhour

All-in-one time tracking and scheduling solution.

Businesses using Everhour:

1 successful business is using Everhour ➜

Get Everhour ➜

57. Fix Your Funnel

Helps Infusionsoft users to connect with prospects and customers through text messages and phone calls with the automation power of Infusions.

Businesses using Fix Your Funnel:

1 successful business is using Fix Your Funnel ➜


Get Fix Your Funnel ➜

58. Workflowmax

All-in-one project management software featuring job costing, quoting, time tracking, invoicing and reporting and more.

Businesses using Workflowmax:

1 successful business is using Workflowmax ➜


Get Workflowmax ➜

59. Dotster

Domain registration, website hosting, VPS hosting, email, and a full range of online business solutions.

Businesses using Dotster:

1 successful business is using Dotster ➜


Get Dotster ➜

60. Teambition

Is a leading collaboration platform in China, which takes the experience of team collaboration to a higher level by making sharing and communications.

Businesses using Teambition:

1 successful business is using Teambition ➜


Get Teambition ➜

61. pCLoud

Secure cloud storage, where you can store, share and work on all your files.

Businesses using pCLoud:

1 successful business is using pCLoud ➜


Get pCLoud ➜

62. Plutio

All-in-one business management platform designed to help you manage projects and tasks and run your business.

  • Solo - $15/month
  • Studio - $20/month
  • Team - $30/month

  • Pricing: Paid

  • Twitter: @plutio_app

  • Website:


Get Plutio ➜

Pat Walls,  Founder of Starter Story

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