How Much Does It Cost To Start A Gym Management Software? (In 2025)
Looking to start a gym management software?
But curious about:
- how much it costs to start a gym management software?
- what are the typical gym management software startup costs?
- or the actual cost of starting gym management softwares?
Well, we have the data to prove it, supported by real gym management softwares and how much they actually cost to start.
Let's go over it.
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Equipment & Supply Expenses
Starting a gym management software may require purchasing some equipment, whether that's for producing the product or packaging the goods, or equipment needed in the back office.
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
| Cleaning Supplies ➜ |
Optional |
$63 |
$200 |
Business Formation Fees
There are a few key costs associated with forming your business entity, such as setting up an LLC and getting trademarks, copyrights, and patents sorted.
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
|
Set up business: LLC & Corporations |
Required |
$50 |
$500 |
|
Small Business Insurance |
Recommended |
$500 |
$2,000 |
|
Permit and License Fees |
Optional |
$50 |
$700 |
|
Trademark |
Optional |
$0 |
$700 |
| A Patent ➜ |
Optional |
$5,000 |
$15,000 |
Software Expenses
Your gym management software needs software to run efficiently!
Why spend money on software? Because it can help you save time and automate certain parts of the business, so you can focus on the most important matters. Software and technology can help you grow your business, and save you from expensive personnel costs.
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
|
File Hosting Service |
Recommended |
$0 |
$299 |
|
Email marketing tool |
Recommended |
$0 |
$100 |
| CRM Software ➜ |
Recommended |
$12 |
$300 |
|
Project Management Software |
Recommended |
$0 |
$25 |
|
Internal Communication Tool |
Recommended |
$0 |
$20 |
|
Accounting & Invoicing Software |
Recommended |
$0 |
$50 |
| IT Support ➜ |
Optional |
$150 |
$2,000 |
|
Social Media Management Tools |
Optional |
$0 |
$50 |
|
Design Programs & Software |
Optional |
$0 |
$50 |
Office Space Expenses
It will be your call to determine if you need office space. It is not a requirement but may be necessary as your gym management software grows.
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
| Rent ➜ |
Optional |
$0 |
$5,750 |
| Utility Costs For Office Space ➜ |
Optional |
$0 |
$1,150 |
| WiFi & Internet ➜ |
Optional |
$0 |
$100 |
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Employee & Freelancer Expenses
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
| Payroll Costs & Fees ➜ |
Optional |
$150 |
$250 |
Website Costs
Every business should have a website, and it's worth spending a bit of money to set it up right.
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
| Domain Name ➜ |
Required |
$12 |
$200 |
| Website Hosting Costs ➜ |
Required |
$0 |
$300 |
| Website Builder ➜ |
Recommended |
$10 |
$500 |
| Business Email Hosting Service ➜ |
Recommended |
$1 |
$15 |
|
Website & Live Chat Tool |
Recommended |
$0 |
$200 |
| Web Designer ➜ |
Optional |
$200 |
$6,000 |
Advertising & Marketing Costs
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
|
Customer Research & Surveys |
Optional |
$0 |
$300 |
|
Networking Membership Fees |
Optional |
$0 |
$250 |
|
Direct Campaigns, Printing and Mailing |
Optional |
$0 |
$300 |
|
Affiliate Marketing Commission & Fees |
Optional |
$0 |
$250 |
|
Influencer Marketing |
Optional |
$0 |
$750 |
|
Press |
Optional |
$0 |
$500 |
|
Google Ads |
Optional |
$0 |
$300 |
|
Facebook & Instagram Ads |
Optional |
$0 |
$350 |
Training & Education Expenses
| Cost | Required? | Min Cost | Max Cost |
|---|---|---|---|
|
Professional Training |
Optional |
$0 |
$850 |
