16 Webinar Invitation Email Template Examples For Higher Attendance

Updated: January 19th, 2023

Webinars provide extremely valuable information and opportunities to learn. They’re also a great way to keep in touch with clients, peers, and colleagues. This means that webinar invitations are an important business tool.

With the following templates, you can quickly yet effectively reach out to those you want to connect with, ensure they know your company is hosting a webinar, and introduce them to what they can expect from the discussion.

Here are 20+ free webinar invitation templates to use in 2022 that will save your time and help you with your email marketing efforts.

Join [Webinar Name]

title=You are invited! Dear [Candidate_Name],

[Company_Name] is organizing a webinar about [webinar subject] on [Date] at [Time].

The purpose of this webinar is to [explain the purpose]. So we would be glad if you could join and participate.

To save your seat, please register [here- insert link], and feel free to share it with your friends.

I hope to see you there!

Have a great rest of the day,

[Your_name]

[Signature]

Source

Join Open Career Day

title=Join us at our Open Career Day! Dear [candidate name],

I would like to invite you to our Open Career Day that will be held on [date and time] at/via [place/online webinar].

[Company name]’s Open Career Day is for all ambitious people who want to advance in their careers, are looking for new job opportunities, or simply want to connect with other talents.

Don’t miss this chance to hear a piece of advice that could change your professional life and take your career to the next level.

In addition to useful advice about career, we will also present some new exciting job opportunities at [company name].

If you wish to join, please follow the link [insert link].

I hope to welcome you to our Open Career Day!

Best regards,

[signature]

Source

Learn more about starting a webinar hosting business:

Where to start?

-> How much does it cost to start a webinar hosting business?
-> Pros and cons of a webinar hosting business

Need inspiration?

-> Other webinar hosting business success stories
-> Examples of established webinar hosting business

Other resources

-> Webinar hosting business tips

Join Our Talent Network

title=Welcome to our Talent Network! Dear [candidate name],

I want to thank you for joining our talent network.

Welcome!

[Company name] has built a network of talented people in [industry or field], and we are excited that you are now part of it.

As a member of our talent network, you will get exclusive news about the industry, various cool projects we are working on, career advice, our employee success stories, and new job opportunities you may be interested in.

Welcome once again!

[link to your career site with CAT: “Check what is like to work for [company name]”]

Best regards,

[signature]

Source

Fix Your Problem [issue]

title=You may like Hi [client’s first name],

I was on your website yesterday for [use case] when I noticed an issue. [Give brief details].

I’m a [job role] and I’ve fixed this same issue for lots of other companies, including [client names], so I could definitely do the same for you. It would help you to [benefits of fixing problem].

I’ve got some free time next week to talk this through. Here’s a link to my meeting scheduler [include link].

Best,

[your name]

Source

After Webinar Email

title=Join our service Hey [prospect’s first name]!

We met at [event] yesterday.

Sounded like you were interested in some of the [your services] we offer.

Want to book a quick* meeting this week to see what we can do?

Let me know when you’re available.

Sincerely,

[your name]

*When I say quick, I actually mean it – we’ll keep it to 15 minutes tops. I know you’re busy!

Source

Short Webinar Email

title=Great For You Hi [client’s first name],

You guys are doing some pretty great things in the [client’s industry] space.

I’m emailing you because my company, [company name], has helped lots of companies in similar positions by:

[Product benefit]
[Product benefit]
[Product benefit]

We’ve worked with [client names] in the past and would love to do the same for you

It’d be great to find out more about your business and see if we’d be a good fit. Do you have five minutes this week to talk?

Regards,

[your name]

Source

Cold meeting [Webinar]

title=Advise May Help Hi [client’s first name],

As a [your job role] in your industry, I wanted to reach out to you about [your company name].

We work with companies like [client’s company name] on their [product area], helping them to:

  • [Advice 1]
  • [Advice 2]
  • [Advice 3]

But don’t take my word for it – listen to one of our clients, [customer name, job role, and company]:

“[Short client testimonial, no more than two sentences].”

I’d love to show you how we can do the same for [client’s company name]. Do you have some time this week for a quick chat?

Best,

[your name]

Source

Demo Product Webinar Email

title=Allow us for demo Hi [client’s first name],

I’m [your name] from [company name]. We do [company specialism] for clients like [client names].

Growing companies rely on us day in, day out to handle their [product area]. By choosing us, they’ve enjoyed:

  • [Benefit 1]
  • [Benefit 2]
  • [Benefit 3]
  • [Benefit 4]

We’re currently offering 10-minute demos – would you like to schedule one? [Link to scheduler].

Regards,

[your name]

Source

Professional Meeting [Webinar]

title=Request To Join Dear [name of client],

I’m [your name], and I work in [your position] at [your company]. We’re specialists in [detail activities]. Given that you’re a leading [role of prospect’s company] within our niche, I believe a collaboration would be in both our interests. In particular, you’d benefit from being able to access our consulting team and our award-winning product suite.

I’d like to take this opportunity to invite you for a meeting at [location], at [proposed date and time], when we can discuss this further.

Feel free to suggest another time and location if that doesn’t work for you.

Kind regards,

[your name]

Source

Discussion Webinar

title=Will be helpful Hi [prospect’s first name],

I’m [your name] and I’m with [company name], which specializes in [what you do]. We’ve built a client base ranging from venture-backed startups to Fortune 500 companies like [big-name clients].

Unlike [other companies in your niche], we take a different approach to growing companies. We move fast – and if we don’t think we’re right for you, we’ll tell you upfront.

Are you free for a chat at [time options] to talk through how we could help you with [prospect pain points]?

Kind regards,

[your name]

Source

Company Update Webinar

title=Webinar News Dear [Candidate_Name]

Today, we are announcing big news!

[Company_Name] has been [announcement].

As this news is of big importance to us, we wanted to share it with you as well.

If you have any other questions about this, please don't hesitate to ask.

Have a great rest of the day,

[Your_Name]

[Signature]

Source

Webinar Confirmation Email

title=Confirm Request Dear [Candidate_Name],

I am reaching out to thank you for registering for [webinar_name] that will be held on [date] at [location].

Please confirm your presence to join the webinar.

[Confirmation Link]

Please feel free to share the event as our goal is to gather as unique talent as possible.

Thank you again, and have great rest of the day,

[Your name]

[Signature]

Source

The Brutally Honest Approach

title=Our Approach Hey [client’s first name],

[Your name] here. You don’t know me, but I found you on LinkedIn and I know that people like you often have to deal with [pain points].

You’re in luck because I can [solution]. One of my clients, [company name], even achieved [result related to your service].

Would you be interested in hopping on a quick 15-minute call to learn more?

If so, click here to schedule a call [link to scheduler].

If not, just tell me you’re not interested – I don’t offend easily.

Looking forward to your response!

[your name]

Source

Demonstrate your expertise

title=We are experts in... Hi [first name],

Do you and your team use [third-party service]? Do you wish it offered some extra functionality? Wouldn’t you love it if it could [list benefits of your product]?

Pretty sweet, right?

We thought the same – so we made it happen.

I’m [your name] from [company name]. We give companies like yours the ability to [expand on benefits listed in email intro].

Sound like something you’d like to try? And what if you could try it for free?

I’d love to offer you a free trial and show you how it all works. Here’s my calendar [link to calendar] to book a time this week or next.

Sincerely,

[your name]

Source

Meet our team [Webinar]

title=Meet [company name]'s team Dear [candidate name],

I would like to introduce you to a few members of our amazing team!

Here at [company name], we value our employees more than anything, and we know that their work is the reason for our success.

Our main goal as an employer is to provide a comfortable, flexible and enjoyable work environment for our employees. Since our employees are very self-motivated and driven individuals, their career paths are often very important to them.

Today, I wanted to show you what our employees exactly do, and what their career paths are like!

Check them out!

[links to employee profiles or links to employees' career stories]

I hope you have a clearer picture of what it's like to be a [company name] employee.

If you have any questions or would like to know more, please don't hesitate to contact me,

Best regards,

[signature]

Source

Thank you for registering to Webinar

title=Thank you for registering Dear [Candidate_Name],

I am reaching out to thank you for registering for [webinar_name] that will be held on [date] at [location].

We will send you a reminder one day before the event.

Please feel free to share the event as our goal is to gather as much talent as possible.

Thank you again, and have great rest of the day,

[Your name]

[Signature]

Source

25 Webinar Invitation Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your webinar invitation

  • Join all major influencers of [topic]
  • Meet the speakers of [some really desired subject]
  • Almost sold out
  • Last chance:[webinar name]
  • Grab your VIP ticket and watch the official
  • Almost out of free places
  • First out: [speakers’ names]
  • Have a 1-on-1 with [speaker]
  • Are you ready for [event name]?
  • Find out all of [speaker]’s secrets!
  • Did [performer] just put [performer B] to rest?
  • They smashed it last time, want to be part of something great
  • Free Webinar: [insert webinar name]
  • Last day to register for our free webinar!
  • [Webinar Name] is selling out!
  • Reminder, join us at [webinar name]
  • Don’t miss out this [month]
  • Meet us at [webinar name]
  • Reserve your seat for [webinar name]
  • Don’t miss out on this month’s webinar
  • [Webinar name] [webinar date]
  • Don’t get lost on [date]
  • Your Instagram feed will be full of this in X days
  • This webinar will have your LinkedIn circles talking
  • 5 things to prepare for [webinar name]

FAQ

Below we detail the most common questions as it relates to the webinar for email.

How do you inform a webinar?

  • Announce an upcoming webinar on your site
  • Send reminder emails to your registrants
  • Record your webinars

How do you announce a social media webinar?

  • Use visuals on your posts.
  • Reach out to influencers and collaborate.
  • Share posts from your speakers or presenters.
  • Create events.
  • Optimize your landing page for sharing.
  • Utilize social media ads

What is the best way to promote a webinar?

  • Get your webinar promotion timing.
  • Advertise on your own properties.
  • Use email notification.
  • Don't forget social.
  • Team up with an influencer or big brand.
  • Leverage your employees' networks.
  • Optimize your registration page.
  • Use retargeting ads and other paid media.

Conclusion

You can use the above webinar invitation email tips to organize a successful webinar. Implementing these ideas will help you get more leads and conversions. ​It is time to assemble your webinar graphics and text. Pat yourself on the back because you have completed creating your email template. Time to send out that webinar email blast campaign!

Part of
Starting A Webinar Hosting Business: Everything You Need To Know

meet the author
Ankita Ghosh

I'm Ankita Ghosh and I am working with Starter Story as a content creator for more than a year. I write content around various business-related topics with the goal of helping small businesses launch and grow.

See full profile
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