Prism.fm

How Prism.fm Engineered a 5X Growth to $3M ARR Post-COVID

February 28th, 2025

Founded By

Matt Ford

Monthly Revenue

$200K

Founders

Employees

27 (est.)

Monthly Traffic

Profitable

Yes

Year Started

2018

Revenue Per Visitor

$Inf

Founded By
Matt Ford: Monthly Revenue
$200K: Founders
1

Employees
27 (est.): Monthly Traffic
0: Profitable
Yes

Year Started
2018: Revenue Per Visitor
$Inf

Who is Matt Ford?

Matt Ford, the founder of Prism.fm, is an entrepreneur based in Austin, Texas, with a background in engineering and live music events. He taught himself coding during college and later gained experience in the music industry by launching his own music festival and concert promotion business.

What problem does Prism.fm solve?

Prism.fm eliminates the chaos of event management for music venues, turning disorganized spreadsheets into streamlined systems, saving staff time and reducing stress for smoother event planning.

How did Matt come up with the idea for Prism.fm?

Matt Ford's idea for Prism.fm sprouted from his practical experiences in the live music scene. While working as a concert promoter and organizer in Austin, Texas, he noticed that many industry professionals, like him, were tangled in a mess of spreadsheets to manage events efficiently. This repetitive chaos sparked the realization that there was a clear need for a better way.

With firsthand knowledge of these challenges, he recognized the opportunity to create a tool that could simplify and automate event management for venues and artists. Ford then validated his idea by engaging with other industry participants, discovering that they shared similar frustrations and were eager for a solution.

Before diving into building Prism, Ford considered the risks of investing a significant amount of time in a comprehensive product, as the conventional wisdom favors rapid iteration. However, he chose to focus on creating a robust, feature-rich platform from the outset to differentiate from existing solutions. The decision to develop an all-encompassing software paid off, providing a defensible market advantage despite the complexities inherent in serving diverse needs within the industry.

How did Matt Ford build the initial version of Prism.fm?

Prism.fm was developed with a focus on solving the productivity issues faced by the music industry—a sector its founders had intimate knowledge of. The product was built over the course of a year before its 2018 launch, giving it a sturdy, comprehensive foundation to address the full scope of concert and event management needs. This development process was quite challenging due to the broad use case the product needed to cover, involving streamlining operations from contract management to financial reporting for concerts. The team primarily consisted of a heavy product and engineering focus, with 17 out of 26 staff dedicated to these roles, leveraging their deep industry knowledge to build a tool that eliminates dependency on error-prone spreadsheets. The development was risky, prolonged, and resource-intensive, but it resulted in a highly robust platform that makes it difficult for competitors to catch up in terms of feature depth.

What were the initial startup costs for Prism.fm?

Funding: Prism.fm raised a $5 million Series A funding round in 2021 to fuel its growth. Prior to this, they raised a $1 million seed round in 2017, and later a $2.9 million extension at the end of 2019.

What was the growth strategy for Prism.fm and how did they scale?

Partnerships with Talent Agencies and Promoters

During the pandemic, Prism.fm expanded its partnerships by bringing talent agencies into its business model. This strategic move connected them more firmly with venues, promoters, and agents, forming a complete ecosystem around live music events. By easing data transfer and streamlining event planning, they eliminated redundant data entry, creating a seamless experience for users on both sides of the industry.

Why it worked: The dual-sided platform approach strengthened relationships and showcased the efficiency benefits of their software. By engaging both talent agencies and venues, they facilitated smoother operations and gained more buy-in, leading to widespread adoption and decreased churn. The introduction of agencies provided more business resilience, particularly valuable during uncertain times when live events were halted.

Referral Program

Prism.fm rolled out a referral program using CRM software like Referral Rock, which helps track and incentivize referrals. Their program is designed to encourage existing users to bring new customers to the platform, leveraging satisfied clients to serve as ambassadors.

Why it worked: A referral program is often particularly effective because it harnesses the power of word-of-mouth, which is a trusted form of marketing. By implementing a structured referral system, Prism.fm was able to generate new leads from their current customer base, using incentives to motivate participation and create a new acquisition channel that adds organic user growth.

Product-Led Growth and Network Effects

Prism.fm invested heavily in a product-led growth strategy. The company focused on building an intuitive, comprehensive product that solves the precise needs of event organizers and talent buyers. By providing an all-in-one solution and facilitating connections across the industry, they benefited from network effects where the value of their product increases as more users and stakeholders join the platform.

Why it worked: This approach allowed the software to sell itself through its functionality and efficiency, reducing the cost of customer acquisition. Strong product engagement fueled by word-of-mouth and positive experiences helped spread the adoption within the music industry, highlighting the importance of focusing on customer needs to drive growth.

What's the pricing strategy for Prism.fm?

Prism.fm employs a tiered SaaS pricing model where venues and promoters pay an average SaaS fee of $7,000 annually, with enterprise clients reaching up to $250,000 per year.

What were the biggest lessons learned from building Prism.fm?

Stay Resilient in Crisis: Prism.fm navigated the pandemic by leveraging their pre-crisis financial stability and staying committed to their mission, showing that resilience in tough times can pay off.
Customer Trust is Key: Despite the pandemic's challenges, Prism retained most of its customers by maintaining strong relationships and showing commitment to their needs, proving that customer trust is invaluable.
Adapt and Survive: The company added new services during tough times, such as incorporating talent agencies, which reinforced their market position and facilitated growth post-pandemic.
Strategic Fundraising: Prism's approach to fundraising was measured, focusing on long-term goals rather than immediate needs, allowing them to grow sustainably and avoid unnecessary dilution.
Leverage Industry Knowledge: Founder Matt Ford's insider experience in the music industry played a critical role in building a product that resonated with their customers, highlighting the value of deep market understanding.

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