10+ Best Welcome Email Templates For New Employees & Hires [2024]

Ankita Ghosh

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Updated: January 19th, 2023

10+ Best Welcome Email Templates For New Employees & Hires [2024]

Employee welcome emails are one of the most important tools in your company's arsenal - they introduce your new hires to the team, layout expectations and goals, and set the tone for a successful working relationship.

The first few weeks at a new job can be a little nerve-wracking for both employees and employers. For employees, it's likely that they haven't worked in this kind of environment before and have no idea what to expect. For employers, it's important to make sure that new hires feel welcomed into the company culture and that they have an understanding of what their job entails.

Employee welcome emails are an excellent way to accomplish these goals because they help you set expectations with your employees while also giving them an opportunity to ask questions or clarify anything they might not know yet.

Here are 10 welcome email templates you can send to new hires.

What To Include In Your Welcome Email

When it comes down to crafting your email, there are a few key elements to include:

An engaging subject line
First-day schedule
Working days and hours
Office address
Parking details & commute info
Things to bring (any documents)
Contact information
Requirements such as documents and IDs

Welcome Email For New Hires With Incentives

title=Welcome To Our Company Dear [Employee’s name],

We are all really excited to welcome you to our team! As agreed, your start date is [date.] We expect you to be in our offices by [time] and our dress code is [casual/ business casual.] [If necessary, remind your employee that they need to bring their ID/ paperwork.]

At [Company name], we care about giving our employees everything they need to perform their best. As you will soon see, we have prepared your workstation with all the necessary equipment. Our team will help you set up your computer, software, and online accounts on your first day. [Plus, if applicable, mention any extra things you’ve prepared for your new hire, like a parking spot, a coffee mug with their name, or a company t-shirt.]

We’ve planned your first days to help you settle in properly. You can find more details in the enclosed agenda. As you will see, you’ll have plenty of time to read and complete your employment paperwork (HR will be there to help you during this process!) You will also meet with your hiring manager to discuss your first steps. For your first week, we have also planned a few training sessions to give you a better understanding of our company and operations.

Our team is excited to meet you and looks forward to introducing themselves to you during [planned event/ lunchtime].

If you have any questions prior to your arrival, please feel free to email or call me and I’ll be more than happy to help you.

We are looking forward to working with you and seeing you achieve great things!

Best regards,

[Your name]

[Your signature]

Source

New Employee Tips for Success Email

title=Are you ready? Hello [Name],

How are you doing? Done with the documentation procedures, did you find them difficult or easy? While you think of answers for that, here are a few stories from people similar to you, in job roles and passion from our company.

These are stories of driven people who beat the odds to grow themselves and the company. We are sure you have tons of questions and doubts lingering about your choice to join us and about your new role, we believe these stories will help. So dive in.

{Insert Newsletter or Links or Stories}

Happy Onboarding,

[Your name]

[Signature]

Source

Welcome Email With Reminders

title= Welcome aboard, [new hire name]! Hi [new hire name]!

Welcome to the team! We’re thrilled to have you at [company name]. We know you’re going to be a valuable asset to our company and can’t wait to see what you accomplish.

Just a reminder, your first day is August 6. All you need to bring is yourself and some ID for your I-9. Our dress code is casual, so wear something comfy! As I mentioned before, we offer flexible work hours anytime between 7 a.m. and 7 p.m. For your first day, though, please arrive by 9:30 a.m., and feel free to park in any unmarked spot in the parking lot.

Check-in with Mary at reception. She’ll provide you with your security badge. I’ll meet you in the lobby to introduce you to the team, show you to your workstation and take you on a quick office tour. (And help you with your first training task: learning how to use our fancy espresso machine!)

From 10 a.m. to noon, you’ll meet with Sally, our HR director, for new hire orientation. And because I’m sure you’ll work up an appetite signing all that paperwork, we’ve scheduled a team lunch afterward. (Which reminds me — do you prefer Mexican or Thai food?)

At 1:30, I’ll introduce you to your new hire mentor, Rick, who will be your go-to guy over the next couple of weeks. Rick will help you with lots of crucial things, like how to log into the time tracking software, how to book conference rooms and where to find the neon post-its. Once you’re properly set up, Rick will get you started on our training modules.

If you have any questions before Monday, feel free to email me or call me at [direct line number].

Once again, we’re excited to have you on the team and hope you’re looking forward to your first day as much as we are.

Welcome aboard!

[Manager signature]

Source

Welcome Email With Schedule and Reminders

title=Onboarding Reminders Dear [new hire name],

Welcome to [company name] — we are excited to have you aboard and look forward to seeing you on your start date of Monday, August 6. As a reminder, our business hours are from 9 a.m. to 5 p.m., Monday through Friday. However, we ask that you arrive by 8:30 a.m. on your first day so we can show you to your workstation and give you a tour of the office before your orientation.

You are welcome to park anywhere in the parking lot, save for the reserved spots. Once inside the building, please check in with Mary at the reception desk. She’ll provide you with your security badge. I’ll greet you in the lobby.

Here is your first-day schedule:

8:30 a.m. – 9 a.m.: Office tour and team introduction
9 a.m. – 11 p.m.: New hire orientation with HR Director, Sally Johnson.
11:30 p.m. – 1 p.m.: Team lunch (location TBD)
1:30 p.m. – 2:30 p.m.: Workstation technology orientation with IT Director, Joe Smith
3 p.m. – 5 p.m.: Begin training with New Employee Mentor, Rick Garcia

A few more things to note:

The employee kitchen and break room is located on the east side of the first floor and stocked with snacks and beverages. The espresso machine is also available to you at any time.
Please bring documentation for your I-9 on your first day.
Our dress code is business casual.

If you have any questions before Monday, you can email or call me at [direct line number].

Welcome aboard! We look forward to seeing you Monday, and we’re happy to have you on the team.

[Manager signature]

Source

Employee Transferred To a Different Team or Department

title=Welcome to [company name] and [city, state, town, etc.]! Hi [new hire name],

Congratulations and welcome to the team! We are excited to have you at [company name]. We know you’re going to be a valuable asset to our company and are looking forward to the positive impact you’re going to have here.

We also want to welcome you to [city, state, town, etc.]! I’ve attached a list of resources our team put together to help you settle in. You’ll find recommendations on everything from schools and daycare centers to restaurants, neighborhoods, and fitness centers. Please let me know if you need more assistance with your relocation.

We are looking forward to your start date of Monday, July 13. Please arrive by 9:30 a.m. at [office location] and park anywhere in our parking lot. Once you arrive, check-in with Mary at the reception desk. I’ll meet you in the lobby to give you a tour of the office, introduce you to the team and set you up at your workstation.

If you have any questions before Monday, feel free to email or call me at [direct line number]. I’m also happy to answer any questions you have about life in [city, state, town, etc.]. Looking forward to working with you!

[Manager signature]

Source

Welcome Email For a Remote Worker

title=We Are Happy To Have You Dear [new hire name],

Welcome to [company name] — we are excited to have you aboard. Just a reminder, your first day is August 6. All you need to do is click the Zoom link in your calendar invite at 9 a.m. CST to join our onboarding meeting.

From 10 a.m. to noon, you’ll meet with Sally, our HR director, for a virtual new hire orientation. And because I’m sure you’ll work up an appetite signing all that paperwork, we’ll also have a Zoom call at noon for a casual introduction to the team over lunch.

At 1:30, I’ll introduce you to your new hire mentor, Rick, who will be your go-to guy over the next couple of weeks. Rick will help you with lots of crucial things, like how to log into the time tracking software and how to get set up with Slack so you can chat with the team. Once you’re properly set up, Rick will get you started on our training modules.

If you have any questions before Monday, you can email or call me at [direct line number]. Welcome aboard! We look forward to seeing you Monday, and we’re happy to have you on the team.

[Manager signature]

Source

"What to Expect on your First Day" Email

title=It's here! Your D-Day is here. Hello [Name],

Hope you are doing well. Are you excited to finally come into the office and start working with all of us cool folks? I bet you are. Here are a few instructions and tips for you to ride the first day like a champion.

We can't wait to have you join us at [Company Name]. We will be expecting you here on [Day and Date] Please try to get here by {Time} if you want to have some breakfast or the latest by [Time]. Your first session is at {time}.

The first 3 days will go from {time} so plan your commute based on this. The onboarding program has been designed to give you the necessary information about our culture, and company goals, and give you a sense of how we operate. It will help you acclimate to this new chapter with ease. You will all be meeting your buddy to help you get settled into your first day. First things first. Here's how you get to the office. You will receive an OTP via SMS on your mobile on the day of joining, which you can show at the main gate. Once you are in, please come enter via the [insert instructions]

Once in, the front desk will guide you to the [location], where you can keep your bags. Your first session for the day is at {Time} and will be in the {location}. Please use the map below to navigate your way from [location and route].

[Insert map of your Office]

Here's a list of things that you'd need on your first day - you'll need only soft copies of everything except the photos, which you'll need physical copies as well. We'd suggest that you store all the documents you need on your personal Google Drive; you will get your work laptop on the day you join and you'll be able to access it from there.

Photo ID proof with address (Passport / Driving License / Voter ID)
Academic qualification records
Passport size photographs that were taken recently (5 copies)
PAN card.

Other points to note:

We don't enforce a dress code at [Company Name]. We'll let you decide what you wear. We mostly wear smart casuals - but do carry a jacket/sweatshirt - the office temperature can get really cold. Also, get a bag to take your new office laptop back with you.
If you're coming by your own vehicle, you will have to park it at the visitor's parking on day 1. Please note that the visitor's parking is a first-come-first-serve paid service.
If you get stuck inside {office or location} or need any help getting there, feel free to give our front desk a call on {number}. If you have any questions, you can also reach out to me.

Looking forward to an amazing day 1 at [Company Name]

Have a happy first day,

[Your name]

[Signature]

Source

Culture Stories Email

title=All geared up to join us? Read stories similar to yours to pump up that energy Hello [Name],

Hope you are doing well. How did you like our stories on people from your domain? We hope they were helpful. Our company is highly branded for many things, one of the main reasons, our culture. As we scale, we continue to preserve the culture we had from the first by constantly reinforcing and talking about it to our employees.

As our newest entry, we hope you know them too, inside and out before your D-Day to make the transition easy for you and feel one among us as soon as you join. Please read the stories on this [link] to know more about our Culture Stories.

Happy Onboarding,

[Your name]

[Signature]

Source

"Documentation Reap" Email

title=Let's finish your Paperwork - Important Hi {Name},

As part of your journey with {Company Name}, there are certain documents to be submitted, signed, and verified to initiate your Onboarding into the company. To make things easy for our employees, we have a smart tool where you can self-service in submitting, signing, and verifying the documents necessary as mentioned in the portal.

Please click this [link] to set up your employee account for the portal, and start right away with all the steps assigned to you. For any doubts or clarifications, please feel free to ping us. Happy Onboarding!

Best regards,

[Your name]

[Signature]

Source

Appreciation Email For Acceptance

title=Thank you and Welcome! [Name] Hello [Name],

We are very glad you accepted our offer for the post [Job Role] and look forward to seeing what you bring to the table.

On behalf of [Company Name], I am delighted to welcome you to our organization. Some of the best takeaways from your interview was that you are really good at [enter feedback], and we cannot wait to see how you put all those talents to grow yourself here along with the company. While we are on the topic of feedback, here are few areas our experts felt you can touch upon before your big first day, [enter feedback].

Also, in our next email to you, we will be introducing you to your manager, and for the same, we would like to get links to your Profiles to enable a sensible introduction, kindly share this with us as early as possible.

Looking forward to you joining us,

[Your name]

[Email signature and contact information]

Source

"Meet your Team" Email

title=Welcoming [Employee’s name] to [Company name] / [Department] Hi [Manager's Name], Ccing the New Hire.

I am very pleased to announce that [New Hire’s name] will be joining us as a [Job title] on [Start date.]

[New Hire’s name] will work with your [department/ team]. He/She has previously worked at/in [Add information about employment background] / He/She has recently graduated from [Insert information about academic background]. Here are links to his/her profiles you can have a look at to know more about him/her. [Insert links]

Please do start a thread of your own to communicate and meet other team members, assign a buddy, etc., and make [New Hire Name] comfortable and familiar with your team.

Best regards,

[Your name]

[Signature]

Source

25 New Hires Welcome Email Subject Lines You Can Use

Here's a list of 25 popular welcome email subject lines you can use for new hires

Welcome to Your New Work Home!
Here's some info to help you get settled in
Hi {Name}, thanks for joining!
Hi new hire, you look great in your new gig!
You're hired! Welcome to {Startup Name}
Hey, new hire! Got your paperwork finished up?
We want to welcome you to the team!
Welcome to our team! We're so happy to have you.
Meet our newest team member
How to Quickly Get Up to Speed on Your New Job
Welcome to the team! We hope you're settling in well
Don't hesitate to reach out if you have any questions!
Welcome to the flock!
Hey New Hire, Welcome to Company!
Welcome to the team! We all want you to be successful.
Here's your window into the company...
Let's get your office on the map
It's not too late to change your job title
Welcome! Here are the new hires welcome emails.
Welcoming All Our New Hires!
Hey there, new hire! We're super excited to have you onboard
How to be the best new hire ever
Hello! We're so glad [Name] is joining us!
Hey! We're really glad to have you onboard...
Congratulations! -[Company Name]

Looking for more welcome email subject lines? Check out our full article here

Tips For Writing A Successful Email

A well-written email can be a powerful communication tool. If you want to get your point across and have it read, write an email that is clear, concise and compelling.

Here are 6 tips to help you write better emails:

1. Keep it short.

People are busy, and they aren't going to read anything more than a few paragraphs long in their inboxes. If you have something important to say, be concise.

2. Be friendly and personable. The best emails show that their sender cares about the recipient: address them by name, make jokes and be friendly, compliment them on something they've done recently—demonstrate that you know them well enough to give them a personal touch.

3. Use bullet points or numbered lists where appropriate.

If you're making a list of suggestions or talking about multiple things, it's much easier on the reader if you use bullet points or numbers rather than listing every point out separately in paragraphs.

(Obviously this doesn't apply if you're using an email for something else entirely—such as a newsletter or informational message.)

4. Proofread your message carefully before sending it out.

Even though you may think you're a pro at typing emails, there are still some mistakes that you could be making. It's important to avoid these errors so that your message is clear and correct.

If you skimmed over the email, there is a good chance that you missed an error in the very sentence that you just changed.

Pro tip: Read your entire message out loud before hitting send. You are more likely to catch mistakes this way!

5. Be sure to include the recipient's name in the email.

This seems like an obvious tip, but it's easy to forget that we're not sending mass emails to a group of people but individual messages to each person on the list.

Your best bet is to craft your message carefully, and make it personal by using the recipient's name. It shows that you're paying attention and it also makes the email feel more personable.

6. Be clear about what you want

Be specific and don't beat around the bush. Think about what you're asking for clearly before you write anything down.

In the first line of your email, state clearly what you want and how the recipient can help.

FAQ

Below we detail the most common questions as it relates to welcome email for new employees and hires.

How can you make a new hire comfortable on the workplace?

Tour the new hire on your workplace
Introduce them to your colleagues
Help them in setting up their workspace
Ask them out for a lunch
Send them a gift

What can be considered as an excellent welcome message?

The best welcome message is informative and makes the new hire feel comfortable on their new workplace.

How to welcome a new employee aside from writing a welcome email?

Train them on the workarounds of their job role
Be available to them when they needed help
Equip them with the right tools to help them execute their job easily

Conclusion

Welcoming new hires is part of the hiring process in a company. Every time there is a new hire, a new hope and dream is unleashed. The first thing an employer does is send a welcome email making the new joiners aware of the company rules & regulations and also making them comfortable in the way.

It might be a daunting task to write a welcome email for new hires from scratch. We made this easier by providing you with excellent email templates that you can use. Feel free to use them as it will help you welcome new hires in a much better way.

meet the author

Ankita Ghosh

I'm Ankita Ghosh and I am working with Starter Story as a content creator for more than a year. I write content around various business-related topics with the goal of helping small businesses launch and grow.

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