7 Best Save the Date Email Templates [2024]

Updated: February 22nd, 2024

There's nothing quite like sending out your save-the-date email to gauge your guests' excitement level.

A save-the-date email is a great way to let people know what it will be like. Who are you meant to be? What kind of person or people would enjoy it? You should show off some photos and tell them what your theme will be.

Here are 7 free Save the Date templates to use in 2024 that will save you time and help you with your email marketing efforts.

What To Include In Your Save-the-Date Email

When it comes down to crafting your email, there are a few key elements to include:

  1. Provide essential details (date, location & time)
  2. Benefit from attending
  3. Keep it short and simple
  4. Register to increase your chances of responses
  5. Do not forget attachments!

Webinar invitation email sample

title=Join us for an exclusive webinar Hi [Recipient's name],

Do you want to know more about [insert details]? Would you benefit from expert insight into [subject]? If the answer is yes, then this webinar is for you.

You’re invited to the [webinar title] webinar! During the session, you can hear from [insert details and make it sound exciting!].

The webinar is taking place at [time and date]. You can sign-up here to get your exclusive access code.

Share this message if you know someone who would benefit from attending the webinar. Head to our socials to share, retweet, and repost!

I look forward to smelting you and explaining more about what we’re doing, and why.

Speak soon, [Your name]


Wedding Save The Date Template

title=Save our date, You're invited! Hi {Name}!

We’re thrilled to announce that we're getting married. And we can’t wait to celebrate with you!

Please save the date for our wedding on {Date} in {Location}.

  • {Date & time}
  • {Location}
  • {Venue}

We hope you can join us! Formal invitations and RSVP cards to follow. Please kindly reply to this message with your mailing address.




Event invitation email

title=Meet us for the launch party Hi [Recipient's name],

You’re invited to attend the launch of [brand name]. During this epic event, you’ll learn about the incredible features of the new app and learn about the advanced engineering that’s making it possible.

The event is taking place [insert details].

Sign-up today to be one of the first to try out this transformative technology. As well as leading speakers from the company you'll get exclusive access to a beta test version before anyone else.

Click this link to confirm your attendance. Places are limited, and when they're gone, they’re gone. We’d hate for you to miss out…

[Your name]


Event notification

title=Save the date! Dear [NAME/NAMES]

On the occasion of [EVENT] on the [DATE], we would like to invite you to [EVENT]. It would be our absolute pleasure to see you there, and we sincerely hope you will be able to join us and have a good time with friends and family!

Please let us know by [LAST DAY OF NOTICE] latest, so we can be prepared as best as possible!

We are really looking forward to seeing you on [DATE], and have a great time!

Kind regards,



Meeting invitation email template

title=We'd love to see you at our next meeting Hi [Recipient's name],

It’s time we all met up again, so I’m arranging a team meeting for [insert date and time].

During the meeting, there are a few things I want to discuss, including [insert details].

You’ll also have a chance to bring anything you want to the meeting. Feel free to send me any agenda items, or bring them up at the end of the session.

If you can’t attend for any reason, please email me to let me know. As always, arrive a few minutes early so we can start on time!


[Your name]


Community joining invitation

title=Join the Testing Community! Hi there!

On the occasion of [EVENT] on the [DATE], we would like to invite you to [EVENT]. Where you can start learning more about [product/service] and, when you feel like it, contribute to the community and share your own knowledge.

Our [product/service] is an intuitive [purpose of your product/service] tool that will help you drive meaningful results on [issue your product/service helps with]

We’re so happy that you’re taking [company] for a spin, and we’d love you to create a customer portal account and join our user community!

We’ll walk you through the platform and share our best tips and tricks first.

Register Now


The [customer portal] team


Zoom invitation email sample

title=Join us for the meeting Hi [Recipient's name],

I’m inviting you to a zoom meeting on [insert date and time].

During the meeting, we want to cover the following: Bullet points are great! Can you confirm attendance by replying to this email?

The login details for the meeting are as follows:

Before the meeting, can you ensure that your microphone is working, your camera is on, and that you’ve tested Zoom out? We want to make a prompt start and keep things moving, and this can help avoid annoying delays.


[Your name]


25 Save the Date Email Subject Lines You Can Use

Here's a list of 25 popular email subject lines you can use for your [[ BUSINESS IDEA ]]

  • Save The Date Before You Forget
  • We're getting married!
  • Looking forward to celebrating with you!
  • Let's make sure everyone is there!
  • You're invited to our Save-the-Date party!
  • You're invited
  • Just a reminder
  • Did you save the date?
  • Friend, You're Invited!
  • We're getting engaged!
  • Don't forget about our anniversary!
  • The perfect invitation awaits
  • It's time to save the date!
  • Your Save The Date is ready!
  • Time flies - save the date!
  • You Asked For It, And Here It Is!
  • Don't forget
  • I need a save the date!
  • Someone Save The Date For This
  • Don't forget your party!
  • Saved The Date!
  • You're invited to a surprise party!
  • Don't forget to mark your calendar!
  • Save The Date-ing with Style!
  • Hey you - save the date!

Tips For Writing A Successful Email

A well-written email can be a powerful communication tool. If you want to get your point across and have it read, write an email that is clear, concise and compelling.

Here are 6 tips to help you write better emails:

1. Keep it short.

People are busy, and they aren't going to read anything more than a few paragraphs long in their inboxes. If you have something important to say, be concise.

2. Be friendly and personable. The best emails show that their sender cares about the recipient: address them by name, make jokes and be friendly, compliment them on something they've done recently—demonstrate that you know them well enough to give them a personal touch.

3. Use bullet points or numbered lists where appropriate.

If you're making a list of suggestions or talking about multiple things, it's much easier on the reader if you use bullet points or numbers rather than listing every point out separately in paragraphs.

(Obviously this doesn't apply if you're using an email for something else entirely—such as a newsletter or informational message.)

4. Proofread your message carefully before sending it out.

Even though you may think you're a pro at typing emails, there are still some mistakes that you could be making. It's important to avoid these errors so that your message is clear and correct.

If you skimmed over the email, there is a good chance that you missed an error in the very sentence that you just changed.

Pro tip: Read your entire message out loud before hitting send. You are more likely to catch mistakes this way!

5. Be sure to include the recipient's name in the email.

This seems like an obvious tip, but it's easy to forget that we're not sending mass emails to a group of people but individual messages to each person on the list.

Your best bet is to craft your message carefully, and make it personal by using the recipient's name. It shows that you're paying attention and it also makes the email feel more personable.

6. Be clear about what you want

Be specific and don't beat around the bush. Think about what you're asking for clearly before you write anything down.

In the first line of your email, state clearly what you want and how the recipient can help.


Below we detail the most common questions as it relates to Save the Date for email.

How do you address a save the date neatly?

  • Single guests can be addressed simply with their first and last names, or with a singular title.
  • Married couples can be listed plainly or include titles as well.
  • Entire Families.

What you must include in your save-the-date email?

Make sure you include a note to your guests that they will be receiving a formal invite in the future—it's proper save-the-date etiquette. This doesn't have to be a long note, just a single line of text can suffice.

How do you write a save-the-date email for a business?

  • Use an email marketing service
  • Write a simple but attractive subject line
  • Keep it simple and short
  • Include necessary information


If you want your email campaign to perform well, it all starts with your subject line.

Think about the emails you receive in your inbox and what makes you click vs what gets buried - odds are, the same habits go for your customer.

We hope you enjoyed our guide + list of 11 Best Save the date Email Templates 2024.

meet the author
Pat Walls

I'm Pat Walls and I created Starter Story - a website dedicated to helping people start businesses. We interview entrepreneurs from around the world about how they started and grew their businesses.